WESTERN MICHIGAN GAMERS GUILD
OFFICIAL CONSTITUTION

Western Michigan University’s
Student Chapter of Gamers

ARTICLE ONE
Object

The object of Western Michigan Gamers Guild, henceforth WMGG, shall be to prompt the interest and active participation in all manner of recreational and social gaming.  The society shall stress the cooperative interaction of its members so that an atmosphere of social comfort and friendship is developed in its gaming groups.

ARTICLE TWO
Membership

Section One:  Student Membership

The majority (2/3) of the membership must be comprised of students that are currently enrolled in Western Michigan University at any enrollment level.

This classification of membership is for people that are not currently members of the WMGG executive board.  This membership allows participation in all social and gaming activities and limited voting privileges.  

Section Two:  Membership Requirements

A.	The student and general members of this society shall be granted membership for one year by registering with the current Secretary, and paying the $5.00 membership fee to the Treasurer.  The new member will then receive a membership card that will be valid for one calendar year.

B.	No individual shall be denied membership on the basis of race, color, sexual orientation, age, religion, national and ethnic origin, handicap, height, weight, marital status, etc.

C.	Members must always behave in a friendly and nonviolent manner at all society functions, abiding by the standards set forth in the Western Michigan Gamers Guild, pending an official hearing before the Executive Board and a vote by the membership at the next official meeting.  An official report shall be submitted to the proper university authorities upon suspension of membership.

D.	All members are required to attend at least one general meeting and/or Western Michigan Gamers Guild sponsored event.  These events can be of the members’ choosing.

Section Three:  Voting Privileges
Only current members shall be granted the right to vote on society elections and other relevant issues.  All social issues will be decided by the members.

ARTICLE THREE
Executive Board

Section One:  Composition

The executive board shall consist of seven officers.  These are the President, Vice President, Secretary, and Treasurer, Librarian, Campus Activities Board Representative, and Western Student Association Senator.

Section Two:  Eligibility

Each officer shall be a member of the society during the period he/she holds office, as well as meet all the requirements put forward by Western Michigan University.

Section Three:  Official Dates

Officers shall be nominated in the first full week of classes in March at a regular business meeting, and elected and installed during the third full week of March.  Installation of office shall be done at a regular business meeting.  Term of office shall begin March 31 and end March 30 of the next calendar year.  In light of pressing circumstances, the elective board may table the election until time permits.  

Section Four:  Elections

Officers shall be elected by private ballot.  The candidate receiving the majority of votes for that office shall be declared the winner.  In the event of a tie, the highest ranking member of the newly elected Executive Board shall decide which tied candidate to appoint to the appropriate office.

Section Five:  Duties of the Executive Board

A.	President.  The President shall:
1.	Be the principal spokesman and representative of the WMGG.
2.	Preside over all general meetings.
3.	Notify all members of general meetings and gaming sessions.
4.	Register Western Michigan Gamers Guild as a Registered Student Organization with the appropriate school authorities at the beginning of every fall semester.
5.	Issue an evaluation of the annual gaming convention which will be used for further improvement to successive conventions.
6.	In the event that the WMGG office can no longer hold the WMGG library, the library will be temporarily transferred to the President’s residence until a more suitable location chosen by the executive board.

B.	Vice President.  The Vice President shall:
1.	Preside over all general meetings when the President is absent.
2.	Shall assist the President in maintaining and preparing of the President’s duties.
3.	In the event that a member of the executive board is unable to attend to their duties, the Vice President shall temporarily assume their duties.

C.	Secretary.  The Secretary shall:
1.	Keep accurate records of all general meeting business.
2.	Keep an accurate record of members and membership information.
3.	Ensure that the Constitution is reviewed and revised every year.
4.	Check all WMGG mailboxes, and organize all mail for presentation to the elective board.

D.   Treasurer.  The Treasurer shall:
1.	Keep accurate records of any and all society–related finances.
2.	Prepare a report of current balances in all WMGG accounts and all recent expenditures for presentation upon request.
3.	Prepare the annual budget proposal for the Western Student Association Allocations Committee or Campus Activity Board.
4.	Oversee the payment of WMGG bills and the depositing of WMGG funds.
	
	E.   Western Student Association Senator.  The Senator shall:
1.	Act as a liaison between the Western Student Association and WMGG.
2.	Shall aid the Treasurer in preparing all budgets submitted to the Western Student Association Allocations Committee.
3.	Join a committee in the Western Student Association and perform all associated tasks, as well as all other requirements set down by the Western Student Association.

F.   Campus Activity Board Representative.  The Representative shall:
1.	Act as a liaison between the Campus Activity Board and WMGG.
2.	Shall aid the Treasurer in preparing all budgets submitted to the Campus Activity Board.
3.	Join a committee in the Campus Activity Board and perform all associated tasks required by the Campus Activity Board.

G.   Librarian.  The Librarian shall:
1.	Catalog and update the entire library annually.
2.	Keep accurate records of all material loans of library.  In the event of overdue, missing, or late material, the librarian shall track down the offender and enforce library policy.
3.	Handle all donations to the library.

Section Six:  Chain of Command

	In the event of a vacant seat on the executive board, the President shall assume the duties of that office.  In the event that the President’s position is vacant, the chain of command shall flow thusly:  Vice President, Treasurer, Secretary, Librarian, Campus Activities Board Representative, and Western Student Association Senator.  In the event the entire executive board is vacated, a new election to appoint the elective board will be held at the next General Meeting.

Section Seven:  Impeachment

A.	Things an e-board member can be impeached for are: misfeasance, malfeasance, or nonfeasance
B.	Procedure:  A 2/3 executive vote is required to bring the offender before the General Assembly, and the General Assembly shall vote to impeach the offender.  The offending member shall not be allowed to partake in the preceding.

ARTICLE FOUR
Meetings

Section One:  Meeting Dates

Regular business meetings shall be held at least biweekly during the academic school year.  Dates will be selected by the executive board.

Section Two:  Quorum

Quorum shall be 2/3 of the executive board members.

ARTICLE FIVE
Parliamentary Procedure

Meetings with 10 or more members shall be conduced according to “Robert’s Rules of Order.”  Meetings with fewer than 10 members shall be conducted according to the “Round Table” format.

ARTICLE SIX
Amending the Constitution

Section  One:  Requirements

The constitution may be amended by a vote of the quorum, with the motion for amending being tabled for a minimum of one week and a maximum of two weeks before it is voted on.

Section Two:  Frequency of Review

The constitution shall be reviewed for revision every year.

The Western Michigan Gamers Guild Official Constitution was last revised on October 28, 2005.
Michael Naebers, presiding WMGG Secretary.